top of page
Designer_Email_Header___5_-removebg-preview.png
schedule-gmail-to-send-later.png

View All of our Email Updates: 

Click to view all of the email updates our committee has emailed out. 

Participation:

  • What are the Requirements to participate?

    • Have Standing to graduate (Undergraduate, Graduate, Doctoral, JD or MD)

      • Fall 2021 graduate or Winter, Spring or Summer 2022 graduates!

    • Register for Latinx Graduation by deadline of May 8, 2022

    • Pay Registration fee 

    • Complete & submit 10 approved community service hours 

Registration:

  • ​How do I register for Latinx Grad?

    • You can register under our "Registration" tab

  • I missed the deadline what do I do?

    • Fill out our "late registration interest form" under the registration tab. ​

      • Our committee is currently working allowing a limited number of late registrations.

      • Note: the cost as well as what is included in the fee will differ for late registered students. However, you are still subject to completing all required compents to particpate. More information will be sent to you via email. Fill out the form to recieve our late registartion form once it goes live.

  • What if I registered and I don’t want to participate anymore?

  • What if I want to attend Latinx graduation, but I can’t afford the registration fee?

    • We will also be offering limited financial waivers to those in need. Please be on the lookout as we will update our website when the financial waiver request form goes live!

      • As of April 24th our financial waiver is now closed.​ If you submitted the form please check your inbox for waiver offers.  

  • Is a parking permit included with the grad fee?

    • Unfortunately, no.

  • What is included in my registration fee?

    • Participation to this year’s latinx ceremony 

    • 15 tickets

    • 1 grad pack (item details will be posted at a later date on our website)

    • 1 official 49th Annual Latinx Graduation Ceremony sash  

  • Can I register for Latinx Grad if I don't have the money to pay right now?

    • Yes! Please register ASAP. If you are unable to pay the full amount, we can set up a payment plan. If the payment plan begins before our first deadline we will honor the first registration fee. ​

 

General Ceremony Info:

  • When & where is Latinx Grad?

    • Latinx Grad will be held at Pauley Pavilion Sunday June 12, 2022 at 6:00pm-9:00pm

    • Guest and Student can start arriving at 5:00 pm

  • I no longer wish to participate. Can I receive a refund?

    • This is a nonrefundable event. 

  • Will we have a virtual graduation slideshow as well?

    • No, we will only have an in-person graduation.

 

Payment:​​

  • When is the deadline?

    • Deadline to pay and register to participate in this years ceremony is May 8, 2022. 

  • Why is there a cost for Latinx Grad?

    • Latinx Grad is a student-run, student-funded event that we believe should exist for our community. Please refer to our FAQs below if you have any financial constraints.

  • I can't afford the registration fee right now, what can I do to still be able to participate?

    • You can set up a payment plan with us. Please email us at gradpacks.uclalatinxgrad@gmail.com to discuss your payment plan.

    • We will also be offering limited financial waivers to those in need. Please be on the lookout as we will update our website when the financial waiver request form goes live!   

    • As of April 24th our financial waiver is now closed.​ If you submitted the form please check your inbox for waiver offers.

 

Grad Packs:

  • When will I be able to pick up my grad pack & tickets?

    • Grad packs & tickets will be available for pick-up during grad pack distribution. Grad pack distribution dates will be released 2 weeks prior to the ceremony date. Please visit this site in June for updated pick up times.

    • You can only pick up your grad pack & tickets once your registration payment and community service hours are confirmed. ​

  • I cannot attend one of the pick up times. Can someone pick up on my behalf?

    • Yes, someone can pick up on your behalf. Please email the gradpacks committee at gradpacks.uclalatinxgrad@gmail.com authorizing someone else to pick up on your behalf. Please forward this email to the person picking up on your behalf since they will have to show us this email when picking up. Person picking up will need to show their ID and the name must match the name authorized to pick up.  

      • Email template:

        • Subject: Pick up Authorization: Your Name 

      • Email:

        • Hi my name is (name here) and my student ID is (student ID here). I authorize (name here) to pick up my gradpack and tickets on my behalf. Thanks!

Tickets:

  • ​How many tickets will we receive?

    • Each participant will receive 15 tickets. Our ceremony aims to be inclusive of our large latinx families and friends.

  • I have some extra tickets, and would like to help other graduates. What should I do?

    • Visit our "extra tickets" tab under "forms" to donate your extra tickets.

    • If you do not plan on using all your allocated tickets please let us know by filling out the form under our "extra tickets" tab.

      • For example if you only need 7 out of the 15 please let us know you will NOT be using the 8 of your tickets.  All tickets “donated” will be transferred to other graduates requesting additional tickets for their guests. 

    • We also encourage you to exchange tickets with other Latinx Grad graduates who might need extras. 

  • How can I request extra tickets?

    • Extra tickets are NOT guaranteed.

    • You can request extra tickets under our "Extra Tickets" tab under "Forms."

      • Please fill out the form titled "Extra Tickets Request: MEChA de UCLA's Latinx Grad 2022"

    • Number of extra tickets will vary depending on our participation and attendance. 

    • Distribution date for extra tickets will be after general ticket distribution.

  • Do all of my guests need tickets? Some of them are toddlers/children.

    • If your guest will be taking up a seat during our ceremony, then they will need a ticket.

  • General Ticket Info:

    • In order to ensure adequate seating for all, guests of graduates will be required to possess a ticket to gain admittance to Pauley Pavilion. An email will be sent to all participants who have paid their registration fee and received a confirmation email from our committee. Tickets will be distributed via UCLA’s Central Ticket Office (CTO) ticketing system. All confirmed participants will automatically be emailed with specific instructions on how to access their ticket account with their virtual tickets by CTO. Your tickets will be emailed to the email provided in your registration form. Expect to receive this email with your attendees tickets in late May/early June.​

    • Graduates (and participating faculty) will not need a ticket for admittance to the ceremony.

    • The tickets are virtual and the “print at home” option is NOT automatic for all tickets. If you would like to print your tickets you need to email CTO after you have received your ticket confirmation email to request the pdf version of your tickets.

    • Contact CTO: cto@tickets.ucla.edu

 

Day of Latinx Grad​:

  • What do I bring to check-in?

    • Your Bruin ID or a photo ID. 

    • A MASK! You will need to wear a mask to participate in our ceremony.

    • Please refer below to "Prohibited Items" for items that are not allowed inside of Pauley.

  • What time do doors open?

    • Guests and participants can start arriving at 5:00 pm. Our ceremony will begin at 6:00pm.

  • I am participating in the ceremony. Where do I go?

    • Details will be posted the week of graduation.

  • I arrived late to graduation (after 6:30). What should I do?

    • You can still participate in the walking of our ceremony. To be respectful of our ceremony we do not allow late students to walk in while the ceremony is ongoing. Students who arrive late will be able to join the ceremony and be seated during the main music performance. Our sound system team will cue when you are able to walk in.

  • Where do I park?

    • We suggest you use rideshare services such as Uber and Lyft 

    • The designated parking structures will be announced closer to graduation and further details will be posted on this site and our social media channels 

  • Where can I access the graduation ceremony pictures?

    • They will be uploaded onto a google drive that will be shared with you two weeks after graduation. Google drive link will be posted to this website​

 

Covid Policy:

The June 12, 2022 ceremony will comply with UCLA's covid protocals. 

ACCORDINGLY, EACH GRADUATE AND GUEST ATTENDING THE CEREMONY MUST PRESENT THE FOLLOWING THREE THINGS TO ENTER PAULEY PAVILION: 

  • A DIGITAL TICKET FOR THE EVENT

  • A PHOTO ID (Photo identification includes an original or copy of an identification card, including:  a driver’s license, government-issued identification card, school or work identification card, or passport.)

  • AND  PROOF OF UP-TO-DATE COVID-19 VACCINATIONS OR A NEGATIVE COVID-19 TEST RESULT (48 hrs prior)

The COVID-19 vaccine used must be authorized to prevent COVID-19 by the United States Food and Drug Administration (FDA), including byway of an emergency use authorization, or by the World Health Organization (WHO).  Up-to-date vaccination means completing the entire recommended series of vaccination with a COVID-19 Vaccine AND the booster for those who are eligible. Eligibility is defined as anyone who is over the age of 12 and for whom 6 months has elapsed since the receipt of the primary course of vaccinations. For those who are ineligible, proof of full vaccination—two weeks since final dose of primary course of the Pfizer or Moderna COVID-19 Vaccine or two weeks after receiving the single dose of the Johnson & Johnson Janssen COVID-19 Vaccine —is sufficient.

To demonstrate up-to-date vaccination, the proof must be one of the following:

  • A vaccination card issued by the United States Centers for Disease Control and Prevention (CDC) COVID-19 vaccination card, which includes the name of the person vaccinated, type of vaccine provided, and date last dose administered, or similar documentation issued by another foreign governmental agency;

  • A photo of a vaccination card (both sides), compliant with the bullet above, as a separate physical photograph or stored on a phone or electronic device;

  • Documentation of vaccination from a licensed healthcare provider

  • A personal digital COVID-19 vaccine record issued by the State of California or similar documentation issued by another state, local, or foreign governmental jurisdiction, or by a private company. California residents can visit the State of California’s Digital COVID-19 Vaccine Record website at myvaccinerecord.cdph.ca.gov and download a QR Code on a phone

 

A NEGATIVE COVID-19 TEST RESULT

The test result must be in the form of a printed document, email, or text message displayed on a phone, from a test provider or laboratory that shows results of a polymerase chain reaction (PCR) test that was conducted using a sample taken no longer than 48 hours before the ceremony OR antigen COVID-19 test that was conducted using a sample taken no longer than 48 hours before the ceremony.  A lab/third party must process the test (i.e., you CANNOT use tests you administer at home and determine the results yourself).  The printed document, email, or text message must include all of the following:

  • the person’s name (which must match the Photo ID presented)

  • type of test performed

  • date of the test, and

  • negative test result – the result must be NEGATIVE; if the result is positive, we are very sorry that you cannot be admitted to the ceremony.

 

The above applies to all graduates and guests.  Please note:

  • Children aged 2 – 11 must provide a Negative COVID test with a photo ID (not required but STRONGLY recommended) or proof of full vaccination against COVID 19

  • Children aged 12 -17 must provide proof of vaccination OR the attestation + negative test as described above and are strongly encouraged to provide photo ID

  • Children younger than age 2 are not required to present any documentation in order to enter

 

Anyone expecting to arrive for the ceremony without an acceptable negative COVID test result already in hand must assume that the greatest chance is that they will miss the ceremony.

MASKS MUST BE WORN AT THE TIME OF ENTRY AND THE ENTIRE TIME THAT ATTENDEES & PARTICIPANTS (including children) ARE INSIDE PAULEY PAVILION.  Masks must be appropriate and must cover both the nose and mouth at all times. For a higher level of protection, we highly recommend that graduates and their guests wear non-cloth, medical grade surgical masks or higher-grade respirators (N-95 or KN-95). Children younger than 2 are not required to be masked in order to enter.

Pauley Pavilion Information:

  • What can't we bring into Pauley? The following items are prohibited:

    • Noisemakers including thunder sticks, musical instruments, whistles, air horns, and boom boxes

    • Weapons or projectiles

    • Alcoholic beverages

    • Glass, metal or hard plastic containers of any size

    • Hard or soft sided coolers of any size

    • Plastic drink containers (except 2 liters or less with factory seal intact)

    • Backpacks, bags, and purses larger than 14″ square

    • Boxes or wrapped packages of any size

    • Unsliced fruits or vegetables

    • Animals (other than service animals required because of a disability)

    • Balls, toys or sports equipment

    • Banners, signs or flags

    • Helium balloons

    • Laser pointers

    • Poles or sticks

    • Unauthorized cameras with lenses longer than 3.5 inches, interchangeable or telephoto lenses, video cameras, monopods or tripods

    • Only those credentialed by the UCLA Athletics Communications Office will have the right to use such equipment.

    • Skates, skateboards, scooters or bicycles

    • strollers

  • When entering Pauley Pavilion:

    • Cell phones, cameras, computers, and other metal objects shall be removed at checkpoints. Guests do not need to remove belts, coins, keys, wallets, watches, and jewelry items.​

    • You must present the following: your digital ticket, a mask, proof of covid vaccine or negative test. Scroll up for more details.

  • Clear Bag Policy

    • Approved bags:

      • Clear plastic, vinyl or PVC and do not exceed 12”W x 12”H x 6”D

      • One gallon clear plastic freezer bag (Ziploc bag or similar)

      • Small clutch bag 4.5” x 6/5”, with or without a handle or strap. This can be carried separately or within a plastic bag

    • Diaper bags – infant for which bag is carried must be present

  • Code of Conduct:

    • No obscene or abusive language, gestures or behavior.

    • The progress of the event shall not be disrupted by attendees’ actions or by unauthorized persons entering the court or restricted areas of the arena.

    • Attendees respect others while getting seated. It is first come first serve for the expection of a few reserved seating. Reserved seating will be marked

    • Attendees that do not adhering to the Fan Code of Conduct provisions will be subject to removal from stadium/event and if in violation of city ordinances or other laws, may also be subject to arrest and prosecution.

  • Photo/Video Policy at Pauley Pavilion

    • “Professional cameras and cameras with telephoto or detachable lenses longer than the width (base) of the camera are prohibited in UCLA athletic venues. Only those credentialed by the UCLA Athletics Communications Office will have the right to use such equipment. Flash photography, video cameras, monopods and tripods are also prohibited. UCLA event management reserves the right to ask guests to put cameras or video equipment away.” (https://uclabruins.com/sports/2013/4/17/208268462.aspx)

    • Please keep in mind most cameras are not “professional” and fall under the above criteria. Further, our committee has hired two professional photographers who will capture the ceremony’s entirety. All ceremony pictures including one individual picture of each graduate crossing the stage will be accessible at no additional cost to graduates at web resolution two weeks after our event.

  • Prohibited activities:

    • Verbal or physical confrontation, including dangerous, abusive or profane behavior.

    • Attempting to enter the court or other restricted areas of the arena.

    • Smoking, except in designated areas.

    • Improper resale of tickets

    • Interfering with or failure to comply with security procedures, emergency procedures or requests from staff regarding arena operations. Attendees must present their ticket to arena personnel when requested.

    • Intoxicated fans in and around Pauley Pavilion will be denied entry or will be subject to arrest or ejection from the arena.

    • If someone is interfering with your enjoyment of the event, please notify arena volunteers or security personnel of the problem immediately.

 

We Reserve the Right…

  • ​Latinx Graduation will ABSOLUTELY NOT TOLERATE comments and behaviors rooted in homophobia, transphobia, anti-Blackness, anti-indigenous sentiments, xenophobia, toxic nationalism, misogyny, ableism, racism, sexism, etc. 

  • Please note that we reserve the right to remove any guest or participant that obstructs the creation of a safe environment. Again, please help us create a safe and loving environment for all guests by ensuring you and your guests are aware of these guidelines.**


 

Ceremony Accommodations Requests:

  • Please be aware that our commencement ceremony will require graduates to stand for some period of time before walking into Pauley Pavilion and when they are walking to the stage before their name calling and crossing of the stage. Note that Pauley Pavilion does have accessible entrances. Degree candidates with disabilities, who need accommodations to participate in our ceremony, are asked to fill out the accommodation request form under the "Forms" tab of our website to ensure proper arrangements are made prior to the ceremony. 

    • We want all graduates to be able to participate in our graduation ceremony and accommodations are available to make that possible. If you know you will need accommodation please make your request as soon as possible. Note: our accommodations request form closes June 3rd at 11:59pm.

  • If your attendees need special accommodations:

    • Request and future details will be posted in late May/ early June.​

Email Correspondence:

  • I emailed you, but you have not responded yet. What should I do?

    • Due to the influx of emails we receive please allow 2 weeks for email correspondence. Please make sure you are reaching out to the relevant committee for a faster response time! Reference our contact us tab for individual committee emails. If we have not responded within 2 weeks please feel free to send a reminder email. Thank you!

Community Service Hours:

  • How many community service hours are needed to participate?

    • 10 hours minimum from our approved event list

  • Where do I submit my completed hours?

    • Please visit our community service hours tab. 

  • I am missing community service hours/payment, can I still pick up my grad pack & tickets?

    • No, you can only pick up your grad pack & tickets once your registration and community service hours are confirmed. ​

  • I did not complete the community service hours. Can I still participate?

    • No, all participants are required to complete this component. 

  • ​I didn't/can't finish my hours by the deadline, what should I do?

    • You must pay $10 per hour that you do not complete. You can do this for a maximum of 5 of the required ten hours, $10 per 1 hour. Please email the community service committee to make these arrangements: communityhours.uclalatinxgrad@gmail.com

  • Does transportation time count towards Latinx Grad hours?

    • No, transportation/the time spent commuting to volunteer events does not count towards your 10 hours. 

  • Where and when are the events to do the community hours?

    • Please refer to the community service tab.​

  • Can I petition an event?

    • Yes, please refer to the community service tab.

  • Why is there a community service requirement?

    • Latinx graduation aims to inspire graduates to continue to pursue higher education and to apply the knowledge gained for the betterment of our communities. Bettering our comunidades and continuing to serve them is core to the ceremony's beliefs and mission. For the past 49 year UCLA Latinx graduates have completed thousands of community service hours for the better of our communities! Thank you for having been a part of this change!

 

Graduate/Doctorate/JD/MD Students:

  • ​Do graduate students need to complete latinx Grad community hours?

    • Yes,community service is a huge component of our ceremony values and all participants are required to complete 10 hours.

  • Do graduate students need to pay the registration fee?

    • Yes! Graduate students are not exempt from paying

bottom of page